How Can I Change The Default Save Location Of Office For Mac

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If you're a Microsoft Office user, you probably noticed that saving Word, Excel, and PowerPoint documents locally can be a little confusing as the 'Save As' experience can include a number of locations, such as recently used paths, OneDrive and OneDrive for Business, SharePoint, This PC, and many others.

Thankfully, whether you use the apps with an Office 365 subscription or the standalone version, such as Office 2019 or Office 2016, and you store files locally, it's possible to set 'This PC' as the default location to save documents on your device.

In this Windows 10 guide, we'll walk you through the steps to adjust your Office settings to specify the local storage as the default save location skipping the path selection.

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How to save documents to This PC by default

To save Office documents to your local folders by default, use these steps:

  1. Open an Office app, such as Word.
  2. Create a new blank document.

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    Quick Tip: You can save the extra steps to create a blank document using this tip to skip the start screen in Office.

  3. Click on File.
  4. Click on Options.

  5. Click on Save.
  6. Under the 'Save documents' section, check the Save to Computer by default option.

  7. Click the OK button.

Once you've completed the steps, every time you click on the save button (or use the Ctrl + S keyboard shortcut), the 'Save As' experience will open to save a document directly to 'This PC.'

Changing the default save location

Also, to make it a little easier to save documents locally, you can also use the 'Save' settings to specify a different default location to store your documents using these steps:

  1. Open an Office app, such as Word.
  2. Create a new blank document.
  3. Click on File.
  4. Click on Options.

  5. Click on Save.
  6. In the Default local file location field, specify a new local path to store your files. For example, C:UsersYOUR-USERNAMEDocumentsWord

  7. Click the OK button.

After completing the steps, if you enabled the 'Save to Computer by default' option, then when you click on the save button (or use the Ctrl + S keyboard shortcut), the 'Save As' experience will open to save a document directly to the location you specified above.

Unlike the 'Save to Computer by default' option, you need to repeat the above steps on every application that you want to save to a specific folder.

More Windows 10 resources

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It is never pleasant to lose Office files you’ve been working on for a long time due to software problems (or worse), and Microsoft is well aware of it. Indeed, the company wants to make it virtually impossible to lose your work files by automatically saving them to the Microsoft cloud.

Last week, the company announced that starting in February, all documents created in Office 365 on Windows and Mac will be automatically be saved to OneDrive or SharePoint Online (via Neowin). This will apply to Word, Excel and PowerPoint documents that will all be directly saved to the cloud, though it will still be possible to choose another location if you want to.

This announcement complements the Known Folder Move feature that Microsoft unveiled in January, which allows users on Windows 7, 8.1 and Windows 10 to protect their important files by redirecting their desktop documents and folders to OneDrive.

“These features, along with OneDrive Files On-Demand for Mac, are part of our investments in making it easier for you to get your files into the cloud. By saving to the cloud, you will be able to securely access your most important documents from any device and start collaborating with others from the get go,” the company explained.

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