How to mark email message as private or confidential in Outlook?

In Microsoft Outlook, you can mark an outgoing email message or all outgoing email messages as private or confidential, which can remind recipients of keeping that message as private. In this tutorial, I will show you how to mark email message as private or confidential in Outlook.

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Mark an email message as private or confidential in Outlook

If you want to mark a single outgoing email message as private or confidential, please do as follows.

1. Create a new email message.

2. In the Message window, please click File > Info > Properties. See screenshot:

In Outlook 2007, please click the Office Button > Properties.

3. In the Properties dialog box, please select Private or Confidential from the Sensitivity drop-down list. And then click Close button to exit the dialog box.

In Outlook 2007, please select Private or Confidential from the Sensitivity drop-down list under General tab, and then click OK button.

4. Compose your email message, and click Send button to send it.

When recipients received your message, it will display the following information in the email header to remind the recipient to treat this email as Privite or Confidential.

Note: This function is only applied to the current message, if you create another new message and send it, this function will not take effect.

Mark all email messages as private or confidential in Outlook 2010 and 2013

For marking all outgoing email messages as private or confidential in Outlook 2010 and 2013, you can do as follows.

1. Please click File > Options.

2. In the Outlook Options dialog box, please click Mail in the left pane, then go to the Send messages section, select Private or Confidential from the Default Sensitivity Level drop down list. And finally click OK button. See screenshot:

From now on, when you sending an email message, it will be marked as private or confidential automatically according to your configuration above.

Mark all email messages as private or confidential in Outlook 2007

In Outlook 2007, you can mark all email messages as private or confidential as following steps.

1. Please click Tools > Options to open the Options dialog box.

2. In the Options dialog box, please click E-mail Options button under Preferences tab.

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3. Click Advanced E-mail Options button in this E-mail Options dialog box.

4. In the Advanced E-mail Options dialog box, please select Private or Confidential from the Set sensitivity drop-down list under When sending a message section. And then click OK button.

5. Click the OK buttons in the following two dialog boxes to finish the whole settings.

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  How can I set all email I receive, upon arrival and before I read them, as sensitive or confidential?
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  Question: What if the appointment syncing to my own calendar as private if I am the recipient, lets say an itinerary for a trip I book?
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  • To post as a guest, your comment is unpublished.
    Although this is great information, it still does not address what each sensitivity setting means for the RECIPIENT. Other than receiving a notification that the email message is Private, Personal, or Confidential, are there any restrictions to what the recipient can DO with my message that is marked either Private, Personal, or Confidential?